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SOUTHBRIDGE
Property Owners' Association (POA)
Board of Directors
Southbridge POA Board of Directors
SouthbridgeBOD@comcast.net
Association 1
Bob Freedman
Freedrd@aol.com
Association 2
Charles Hehr
oehehr@comcast.net
Association 3
Nelson Glueck
xenginer@comcast.net
Association 4
Marilyn O'Keefe
President
mokeok@aol.com
Association 5
Bob Judge
Treasurer
bobcath@comcast.net
Association 6
Sam Anderson
Vice President
samand@comcast.net
Association 7
Bob Lerew
Association 8
Aline Lariviere
Secretary
alinelari@comcast.net
Meeting Schedule
The Southbridge POA Association meets on the 4th
Monday of every month (October through May) @ 12 noon, unless otherwise
specified or because of a holiday interference. Meetings are held at the
PLCA Community Center.
Agenda
Look for the meeting agenda at mail box bulletin
boards.
Minutes
Southbridge Property Owner’s Association Inc.
Board of Director’s Meeting
July 22, 2008 4:00 pm
Southbridge Pool Social Room
DRAFT
Call to Order:
Marilyn O’Keefe, Vice President called the meeting to order @ 4:00 pm.
Present were: Marilyn O’Keefe, Nelson Glueck, Jack Tunell, Bob Judge,
Charles Hehr, Aline Lariviere, Sam Anderson (via speaker cell phone),
and Bob Freedman (via speaker cell phone).
Approval of the minutes:
from the previous May 5, 2008 meeting was waived
until our October 2008 meeting.
Announcements:
Marilyn O’Keefe announced that the installation of the
condo building number signs and unit number signs would start this
Thursday, July 24, 2008. Hawkeye Signs of Naples will install the
numbers.
Marilyn also thanked Nelson Glueck
for his help in clearing up the previous incorrect Bay Creek District
water bill.
Seal Coating the Streets in
Southbridge: Marilyn O’Keefe made the
following motion: “To enter into contract with D & G Sealcoating and
Striping Inc. to have all the streets in Southbridge seal coated with
the Paveshield process as per their contract.” Motion 2nd by
Nelson Glueck. Discussion followed on the differences between D & G
Sealcoating quote and the quote from Griffith Paving. It was felt
that the additional fee of $800 for repairs to the pool parking lot area
and the parking spaces on Ballybridge Circle be included in the job.
Total cost is $15,185.
Financial:
Bob Judge reported that we do not have enough money in
our Paving Account to cover the full cost, and that we are approximately
$8,000 short. We could make that up from either some of the other
operating accounts (Landscape Maintenance or Pool Improvements) or from
our Prior Years Fund Balance. There is approximately $25,700 in the
Prior Years Fund Balance. It was stated that we would have the money to
finance this project.
It was noted that all unit owners
will be notified (via the mail) of the start date for paving in
Southbridge. Emails will be sent out, notices posted on the bulletin
boards and each Association President will post notices on the front
garage entrances. NO DRIVING ON THE STREETS FOR 24 HOURS.
Cones and yellow tape will close off the streets.
Motion approved (8 – 0).
Meeting
adjourned @ 4:45 pm.
Southbridge Property Owner’s Association Inc.
Board of Directors Meeting
May 5, 2008
Pelican Landing Community Center
DRAFT
Call to Order:
Sam Anderson, Vice President, called the meeting to order (in John
Nardozza’s absence) @ 2 pm. Present were: Jack Tunell, Marilyn O’Keefe,
Charles Hehr and Bob Judge. A quorum was established.
Minutes for March 31, 2008:
Corrections were noted & the minutes were approved 5-0
Sam Anderson made a motion, 2nd
by Charles Hehr “to designate Marilyn O’Keefe to purchase flowers for
John Nardozza, not to exceed $100”. Motion passed 5 – 0.
UOC & CDD Report:
Nelson Glueck
It was reported that Tom Betts and
Pat Smart were elected to the PLCA Board. The Board has signed a month
by month lease with Weeks Camp for use of the sailing club.
At a recent meeting of the Bay Creek
and Bay Side Development District Boards it was voted to not pursue the
Roll Dock development at this time. This project will be re-visited in
January 2009
Treasurer’s Report:
Bob Judge
It was reported that we have spent
approximately $18,000 of the $25,000 budgeted amount in Landscape
Maintenance. Marilyn O’Keefe questioned the $200.00 figure in Revenue
for Rental Application Fees. Gary @ Pegasus will look into this.
Pool Report:
Jack Tunell
It was reported that 6 tables have
been purchased and are being stored in a new storage cabinet in the
men’s room. Also a storage shed has been installed behind the equipment
area. Both of these sheds should help for our storage needs. One pool
umbrella has broken and was thrown out. The pool committee will look
into replacing the umbrella after the hurricane season. A new AC unit
(mini split unit) has been installed in the Social Room at the pool.
The AC unit has a 24 hour timer to monitor the temperature in the room,
heater if needed, and a dehumidifier. The committee is also looking
into some accent lighting around the pool area. They are currently
getting quotes and will report to the Board in the fall. The Board
requested the committee to also get some quotes for accent lighting on
the tall royal palms (situated straight ahead – just after you come
across the bridge).
Jack Tunell has set up a schedule of
resident volunteers to take out the garbage at the pool, and other
volunteers to monitor the testing of the water in the pool and spa.
Insurance:
Marilyn O’Keefe
It was reported that insurance
companies are starting to write condo associations again in Florida.
Because of the mitigation surveys done on the buildings last year
indicating the excellent construction of our buildings, our insurance
agent has been able to place Association #5 (renewal is May 1) with
Empire Insurance Company. Association #5 should see approximately a
10% reduction in rates from last year. Association #4 that renews in
June has gotten a quote with American Capital Assurance Company, also
with a decrease in rates from last year. Association # 1, #2, and #3 do
not renew until later and it is too early to know what the insurance
market will be at that time. But in general the insurance market is a
lot better this year.
Painting Update:
Sam Anderson
Sam Anderson reported that
Associations # 1, 2, 3, 4, 5 & 6 have been completed and R.L.James
General Contractors have been paid. (minus the 10% holdback).
Association #7 will be finished by the end of week & have their
walk-around on May 6th 2008. The POA buildings (pool house,
mail box building, bridge & 2 front monuments will be completed & that
walk-around will also be on May 6th, 2008.
It was requested that every
Association President check their side walks for any raised pavements.
Nelson Glueck can get us a quote to have this work done.
Building Numbers:
Marilyn OKeefe
Marilyn OKeefe reported that there
are 22 condo unit numbers that are missing &/or damaged. Also there are
9 building number signs that are missing &/or damaged. Marilyn obtained
a quote from HawkEye Signs in Naples, Airport Pulling Rd., for $15.00
per unit sign plus installation. Association #3 has 6 damaged signs
(Passed/Approved by Nelson Glueck to purchase). Association #4 has 5
damaged signs (Passed/Approved by Marilyn OKeefe). Association #5
(Passed/Approved to have all 26 signs purchased by Bob Judge).
Association #6 has 9 signs (Passed & Approved by Sam Anderson).
Association #8 has 6 signs (Marilyn will contact Aline Lariviere & get
her approval).
New Business:
Jack Tunell made a motion, 2nd
by Charles Hehr: “to change the Board meetings next fall to the 3rd
Monday of the month @ 2 pm”. Discussion followed. It was felt that it
was unfair to change the meeting dates without the consent of the entire
Board.
(Opposed 3 – 2).
Sam Anderson resigned as Vice
President of the Board effective upon the election of a new Vice
President because he is leaving for the north and will not be here to
handle any matters during the summer. It was felt that someone should
be here in Southbridge to serve as the VP. Sam nominated Marilyn OKeefe
as the new VP, 2nd by Jack Tunell. (Passed 5 – 0).
Marilyn OKeefe then resigned as the Secretary, and Bob Judge agreed to
serve as Secretary/Treasurer (since that position can be held by one
person). Both Sam and Marilyn put their resignations in writing. (for
the record)
Discussion followed regarding the
system in place for signing checks. Gary @ Pegasus will check into it &
advise the Board.
Meeting adjourned @ 3:20 pm.
Respectfully submitted
Marilyn OKeefe
Southbridge Property Owner’s Association Inc.
Board of Directors Meeting
March 31, 2008 2:00 pm
Pelican Landing Community Center
Call to Order:
The president called the meeting to order @ 2:00 pm. Present were Bob
Judge, Marilyn O’Keefe, John Nardozza, Sam Anderson, Charles Hehr and
Aline Lariviere. A quorum was established.
Minutes for February 11, 2008:
Minutes approved 6 – 0
Minutes for February 25,
2008: Minutes approved 6 – 0
Treasurer’s Report:
Bob Judge
The Tree Trimming budget has been
spent up front. We have approximately $17,000. remaining in the
Landscape Maintenance budget. The Accounting firm of Scullin & Sobelman
has reviewed our financial records and we have been given a “clean bill
of health.” They also filed our tax returns for a total fee of $2925.
Bob Judge suggested that we consider
adding a new line item in the Reserves for
Re-surfing our roads in the 2009
budget.
UOC & CDD Report:
John Nardozza (for Nelson Glueck)
It was stated that the Bay Creek
Development District has decided to pursue funding alone for
construction of a Roll Dock near the canoe park turn-around. PIC of the
PLCA has decided not to fund this project and the Bay Side District has
also dropped out. It will be approximately $80/unit owner for four
years, plus any future funding due to operating and maintenance issues
that would be assessed to the Bay Creek District (on our tax bill).
Marilyn O’Keefe made the following motion, 2nd by Aline
Lariviere “that Pegasus put a letter together from the Southbridge POA
mentioning that as members of the Bay Creek Development District that we
are opposed to this proposal. “Also an email notice should be sent to
all unit owners in Southbridge with email address asking for their
support to reverse this project.” It was felt that both Districts
should contribute to this proposal, not just the Bay Creek District. It
was pointed out that our representative, Nelson Glueck was the only
member of the Bay Creek District that voted against it, so we do need to
convince the other members to change their vote. Passed 6 – 0.
Landscape:
Bill Haemmerle
Bill Haemmerle presented the Board
with a detail landscape proposal for plantings at the front entrance
monuments and bridge area ($4,290); common grounds along the fence line
on Ballybridge Cir.($1,390); common grounds by the stop sign @
Ballybridge Cir & Ballycastle Ct ($130); parking lot area across from
3470 Ballybridge Cir ($900); Tralee Ct. cul-de-sac ($240); & right
corner near 3401 Tralee Ct ($340); common grounds between 25041 – 25051
Banbridge Ct ($690); common grounds near the front corner of 25041 –
25051 Banbridge ($600); pool area near pump house ($130); pool area @
gate entrance ($220). Total cost = $8,930.00
John Nardozza made the following
motion, 2nd by Sam Anderson, “to approve the expenditure of
up to $8,930.00 for this proposal and for Bill Haemmerle to get together
with LewSader to have the work done”. Discussion followed. Approved 6
– 0
Pool Committee:
Marilyn O’Keefe (for Jack Tunnel)
The Pool Committee met on March 13,
2008 and decided to stay with the painting by R L James General
Contractors for the mail box area, lanai kitchen area & area between the
bathrooms. A new AC has been purchased for the social room and will be
installed by R. L James General Contractors for a cost of $2,000 (2
bids/quotes were obtained). Two storage sheds were purchased (to solve
our storage problem) & installed by Tom Doerr and John Nardozza. One
was placed in the fenced-in area near the pool filter. The other
cabinet was placed in the men’s bathroom. New tables were purchased
(6), and the old tables are being discarded.
Old Business:
Marilyn O’Keefe distributed copies
of a letter from the Estero Fire Inspector regarding the storage of LP
gas cylinders. This letter reaffirms Southbridge rules and regulations
regarding Barbequing in our community. The Fire Inspector indicates
that fines will be issued for any violations.
Bonita Banner – Pegasus was asked to
contact the newspapers to stop delivering in Southbridge. Papers are
being delivered to residences were no one is living.
Insurance – Marilyn O’Keefe will be
contacting Rick Cote regarding our upcoming insurance policy renewals.
New Business:
Lighting at the front Entrance
Monuments – Pegasus was asked to have Bob our handyman repair and fix
the lighting at the front entrance.
Address number signs for units in
Southbridge – Marilyn O’Keefe will be getting quotes to replace the
existing missing/damaged condo unit number signs, and also quotes to
replace the damaged building number signs.
Meeting adjourned @ 3:20 pm.
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