THE COTTAGES AT PELICAN LANDING
HOMEOWNERS ASSOCIATION, INC.

Minutes

THE COTTAGES AT PELICAN LANDING
HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
October 8^th, 2008
APPROVED

President Tom McNeil called the meeting to order at 9:33 AM.

Establish a Quorum: Present were Tom McNeil, President and Randy Sarton, Vice-President.  Treasurer Doug Wicker was not present.  Also present were Community Association Manager Bob Gelles and his assistant Diane Caro.

Minutes: The minutes of the previous meeting were approved at the February 08 Annual meeting.

Treasurer’s Report: Tom reported that the finances of the association are in good shape.

Old Business:  There was no Old business.

New Business: a) Landscaping bids – There were seven (7) bids from the following Landscape Companies:  Agriscape, Estate, Expert, Tony’s Lawns, Grow, Landscape Dimension and Lewsader’s. After Board review three (3) companies were disqualified.  Tom recommended meeting with three of the four remaining companies to interview them on their services and employees.  The new contract will begin in January of 2009 but a decision is necessary prior to that for the preparation of the new 2009 budget.  Randy made a motion to interview the three companies within the next few weeks and Tom seconded the motion.  The motion carried.  B) 2009 Proposed Operating Budget – Tom discussed the quarterly fees in regard to the three eligible landscape companies.  The dollar span needs to be resolved to further the preparation of the new budget. The Board will move forward on the selection of the landscaping co. 

UOC Report:  Tom stated that there wasn’t any urgent or matters of great importance to report and the Master dues have not been finalized at this time.

Community Input: A new bulletin is needed to replace the weathered one on the premises.  Also some of the mailboxes need replacement, the Board has recommended aluminum ones.  Schoo Management will supply catalogs to the Board for selection. 

With no further business to discuss, Randy made a motion to adjourn and Tom seconded the motion, the meeting adjourned at 10:20 AM.

Respectfully submitted,
Diane Caro
Assistant Manager

THE COTTAGES AT PELICAN LANDING
HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
January 9^th, 2008
APPROVED

President Tom McNeil called the meeting to order at 2:00 PM.

Establish a Quorum: Present were Tom McNeil, President and Doug Wicker, Secretary/Treasurer. Randy Sarton, Vice-President was not present.  Also present were Community Association Manager, Bob Gelles and his assistant Diane Caro of Schoo Management, and residents Mr & Mrs Maish and Mr. & Mrs. Campbell.

Minutes:  The minutes of the previous Board meeting were approved as written by a motion made by Doug Wicker and seconded by Tom McNeil.  The motion carried unanimously. 

Treasurer’s Report: Doug Wicker reported that the Association earned $5,000 in interest on the reserves.  The 2007 budget came in $26,000 under budget. The community is in good shape.  The reason for the under run on the budget was the water cut back, no fountain repairs and the savings of $12,000 in contracts due to some good negotiations on Tom McNeil’s part.

Committee Reports: There were no committee reports.

Old Business: a) Painting – Tom McNeil continued to bid the painting project. The original painters Elias Brothers came in at a staggering price of $99,000 for the entire community with Flex bon paint.  They will hold the price of their contract for one year and Flex bon will hold their price on the paint.  If the contract is signed now, painting will begin in December of 2008 and completed in January 2009.  This bid is for the entire house and all forty-one homes.  The Board agreed on the acceptance of the contract. Tom also had three bids on the painting of trim only. The bids were $12,000; $8,000 and $6,473. Elias Brothers was the low bidder and Doug made a motion to accept this contract for the trim only and Tom seconded the motion. The motion carried 2-0.  The are several painting options available to residents and this will be discussed at the Annual General meeting next month, February.  Bob Gelles will contact the painters and have the trim painting scheduled ASAP.

b) Painting Entrance Sign – The entrance sign needs to be refurbished.  Doug made a motion to get three bids for the sign refurbishment and Tom seconded the motion. Schoo Management will obtain the bids.

c) Small claims action – Bob Gelles will follow up with the claim and the locating of Bonita Pressure Cleaning, Charles Boyle. 

New Business: The trim painting will be taken from the 2007 budget surplus.  This will leave approximately $10,000. The Board came up with a wish list, items that would be nice to have done this year. 1.  Replace the old plantings in the common areas with native plants. 2.  Improve the irrigation.  3. Replace the sod in the entranceway with plants.  Tom reminds all residents that garage doors must be kept closed, parking on the street is not allowed and recycle garbage is picked up on Wednesday and should not be placed at the curb until 5PM on Tuesday, trash is collected on Thursday and should be placed at curb after 5 PM on Wednesday. Watering is currently three times a week and will go to once a week January 15^th. Lee County will allow 30 minutes instead of the current 20 minutes, the zones will be broken down to allow watering, there will be no watering on Tuesdays or Fridays. The pumps will be turned off.

UOC Activity Report: Tom gave the latest news from the UOC.

A notice will be mailed to all residents for the February 7^th Annual meeting.  A notice will also alert all residents to the new watering restrictions.  Absentee owners should consider hiring a home watch for hand watering of plants and landscaping.

Community Input: There was no community input.

Respectfully submitted,

Diane Caro          

Assistant Manager

THE COTTAGES AT PELICAN LANDING
HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
December 12th, 2007
APPROVED

President Tom McNeil called the meeting to order at 9:40 AM.

Establish a Quorum: Present were Tom McNeil, President; Randy Sarton, Vice-President and Doug Wicker, Secretary/Treasurer. Also present were Community Association Manager, Bob Gelles and his assistant Diane Caro.

Minutes: The minutes of the previous Board meeting were approved as written by a motion made by Randy Sarton and seconded by Doug Wicker. The motion carried unanimously.

Treasurer’s Report: Doug Wicker reported that in accordance with the financial statement of October 31st, the associations budget is right on target. The reserves have $113,000 and the budget is under by approximately $ 21,000. A motion made by Doug Wicker and seconded by Randy Sarton approved the proposed budget for 2008.
The maintenance fees will remain the same at $ 970.00 per quarter.

Committee Reports: There were no committee reports.

Old Business: a) New Gate – Carl Daly, Service Manager from TPI Aluminum Specialties was introduced to the membership. Carl explained and demonstrated the new gate which is the replacement for all homes, approved by the PLCA. B) Painting – The painting project will be put on hold for eighteen (18) months to two (2) years. C) Power Washing is waiting for Small Claims Court decision.

New Business: Tom McNeil announced there is an email address for all owners to write to the Board, it is mthecottages@aol.com. Contact Schoo Management for the password for this program. All approved minutes will be emailed to residents. Please submit your email to Schoo Management via dianec@schoo.us or call the office at (239) 481-4700.
Doug Wicker reported that the entrance sign is in need of a repainting. After Christmas three bids will be obtained.

UOC Activity Report: Tom reported on the vacating of Cocoanut Pointe. The boat ramp and the sailing club have been closed down. There is an ongoing debate going on with Lee County, PLCA and WCI. Residents commented on the fountain at the center gate. Tom stated it is scheduled to be completed by January 15th, 2008. The cost of the fountain was $650,000.

The next BOD meeting will be held on Wednesday, January 9th at 2:00 PM. The Annual meeting will be held on Thursday, February 7th at 6:00 PM

With no further business to discuss, Randy made a motion to adjourn and Doug seconded the motion, the meeting adjourned at 10:41 PM.

Respectfully submitted,
Diane Caro
Assistant Manager